In today’s digital age, getting your resume noticed by employers often means first getting it past an Applicant Tracking System (ATS). These systems filter and rank resumes to help hiring managers identify the most qualified candidates. To increase your chances of making it through this initial screening, creating an ATS-friendly resume is crucial. Here’s a step-by-step guide on how to do just that, along with examples and sample resumes.
Step 1: Use a Simple Layout
Keep It Clean and Structured
- Avoid Fancy Formatting: Stick to a simple, clean layout with clear headings. Fancy fonts, graphics, and columns can confuse ATS software.
- Use Standard Fonts: Arial, Calibri, and Times New Roman are safe bets.
- Consistent Headings: Use standard headings like “Work Experience,” “Education,” “Skills,” and “Certifications.”
Example Layout:
John Doe
[Address] | [Phone Number] | [Email] | [LinkedIn]
## Professional Summary
Experienced software engineer with a strong background in developing scalable web applications and working in dynamic environments. Proficient in Java, Python, and JavaScript. Adept at collaborating with cross-functional teams to deliver high-quality solutions.
## Work Experience
**Software Engineer**
ABC Tech, Toronto, ON
January 2020 - Present
- Developed and maintained web applications using Java and Spring Boot.
- Collaborated with front-end developers to create responsive web applications.
- Implemented RESTful APIs for seamless integration with third-party services.
**Junior Developer**
XYZ Solutions, Mississauga, ON
June 2018 - December 2019
- Assisted in developing e-commerce platforms using Python and Django.
- Wrote unit tests to ensure code quality and functionality.
- Participated in code reviews and team meetings to improve development processes.
## Education
**Bachelor of Science in Computer Science**
University of Toronto, Toronto, ON
Graduated: June 2018
## Skills
- Java, Python, JavaScript
- Spring Boot, Django, React
- RESTful APIs, Git, SQL
## Certifications
- AWS Certified Solutions Architect
- Certified Scrum MasterStep 2: Use Relevant Keywords
Tailor Your Resume to the Job Description
- Analyze Job Postings: Identify keywords and phrases commonly found in job descriptions for the roles you’re applying for.
- Incorporate Keywords: Seamlessly integrate these keywords into your resume, particularly in your skills and experience sections.
Example Keyword Integration:
If a job posting emphasizes “project management,” “agile methodologies,” and “team leadership,” your resume should reflect these terms if applicable to your experience.
Step 3: Use Standard Section Headings
Stick to Recognized Headings
- Avoid Creative Titles: Use conventional headings like “Professional Experience” instead of “Career Achievements” to ensure ATS compatibility.
- Highlight Core Sections: Ensure that sections such as Contact Information, Work Experience, Education, and Skills are clearly labeled.
Step 4: Optimize Your Work Experience Descriptions
Quantify Achievements and Responsibilities
- Use Bullet Points: Clearly list your responsibilities and achievements in bullet point form.
- Quantify Where Possible: Use numbers, percentages, and measurable outcomes to demonstrate your impact.
Example Work Experience Entry:
**Project Manager**
DEF Corp, Ottawa, ON
March 2016 - December 2019
- Managed 10+ software development projects, ensuring on-time delivery and budget adherence.
- Led a team of 15 developers using Agile methodologies, resulting in a 25% increase in productivity.
- Coordinated with stakeholders to define project scope and requirements, achieving a 95% client satisfaction rate.Step 5: Proofread and Edit
Ensure Clarity and Accuracy
- Check for Errors: Carefully proofread your resume for spelling, grammar, and formatting errors.
- Consistency: Ensure consistency in font, spacing, and section alignment.
Sample ATS-Friendly Resumes
Sample Resume 1:
Jane Smith
[Address] | [Phone Number] | [Email] | [LinkedIn]
## Professional Summary
Detail-oriented financial analyst with 5+ years of experience in financial planning, analysis, and reporting. Proven track record in improving financial performance and strategic decision-making.
## Work Experience
**Financial Analyst**
Global Finance Inc, Vancouver, BC
April 2019 - Present
- Conducted financial analysis and forecasting for a portfolio of $50 million.
- Improved budgeting processes, reducing costs by 15%.
- Presented financial reports to senior management, aiding in strategic planning.
**Junior Financial Analyst**
Capital Advisors, Victoria, BC
January 2016 - March 2019
- Assisted in preparing financial statements and reports.
- Analyzed market trends to inform investment strategies.
- Collaborated with the finance team to streamline accounting processes.
## Education
**Master of Business Administration (MBA)**
University of British Columbia, Vancouver, BC
Graduated: May 2015
**Bachelor of Commerce in Finance**
University of Victoria, Victoria, BC
Graduated: May 2013
## Skills
- Financial Analysis, Budgeting, Forecasting
- Financial Reporting, Data Analysis
- Excel, SAP, QuickBooks
## Certifications
- Chartered Financial Analyst (CFA) Level 1Sample Resume 2:
Mark Johnson
[Address] | [Phone Number] | [Email] | [LinkedIn]
## Professional Summary
Highly skilled IT project manager with over 7 years of experience managing complex projects in the tech industry. Expertise in Agile methodologies and cross-functional team leadership.
## Work Experience
**IT Project Manager**
Tech Innovations, Montreal, QC
June 2017 - Present
- Led the development and implementation of a cloud-based CRM system, improving customer retention by 20%.
- Managed a team of 20+ professionals, ensuring project milestones were met.
- Implemented Agile practices, reducing project delivery times by 30%.
**IT Coordinator**
NextGen Solutions, Quebec City, QC
January 2014 - May 2017
- Coordinated IT infrastructure projects, including network upgrades and system migrations.
- Provided technical support and training to staff, enhancing productivity.
- Assisted in developing IT policies and procedures.
## Education
**Bachelor of Science in Information Technology**
Laval University, Quebec City, QC
Graduated: June 2013
## Skills
- Project Management, Agile Methodologies
- Cloud Computing, CRM Systems
- Team Leadership, Technical Support
## Certifications
- Project Management Professional (PMP)
- Certified ScrumMaster (CSM)Creating an ATS-friendly resume requires attention to detail and adherence to standard formatting and keyword usage. By following these steps and utilizing the provided examples, you can enhance your resume’s chances of getting past the ATS and landing in front of hiring managers.